US Foods Executive Administrative Asst in Rosemont, Illinois

Job Description:

Basic Purpose-

If you have a desire to deliver a second to none experience, team up, talk straight, and walk the talk, then our executive leadership team needs you! We are searching for an experienced, reliable and task-oriented Executive Administrative Assistant to the Chief Human Resources (HR) Officer. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.


  • Serves as primary point of contact to the C-Suite Executives.
  • Provides consistent high quality administrative support to the Executive team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.
  • Manages the calendar and daily schedule of assigned Executives, ensuring the most efficient use of time.
  • Serve as a liaison between assigned Executives and other key members of management and employees related to Company activities.
  • Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
  • Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
  • Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.
  • Provides support for a variety of department projects and initiatives.

EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status



Education/Training:High School Diploma required; college degree preferred.

Related Experience : Minimum of 5 years prior executive (C-Suite) level administrative assistant experience required at a large, publicly traded organization.

Minimum of 3 years experience with managing projects preferred.

Knowledge/Skills/Abilities:This role entails interacting with internal and external parties at a very senior level, requiring tact, diplomacy and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast paced environment; strong planning and time management skills; excellent interpersonal skills as well as written and oral communication skills; and the ability to multi-task under pressure.

Primary Location: Rosemont-IL

Schedule: Full-time Shift: Day Job

Job Function: Office/Clerical

Job Level: Individual Contributor

Travel: No