MB Financial Bank Director/Managing Director - Estate Settlement & Personal Trust Services - 6111 N. River Rd in Rosemont, Illinois
This position is responsiblefor the administration of estate settlement and personal trust accounts, overseeing effective and efficient administration and communication, and ensuring adherence to external and internal compliance requirements and time standards. This position requires regular in-person meetings with clients, clients’ families and representatives, estate and trust beneficiaries and centers of influence as well as contact via mail, telephone, email and fax. Attendance at court hearings associated with client accounts will be necessary from time to time. This position requires advanced knowledge of estate settlement / probate practice. This position also requires advanced knowledge of and ability to review and understand complex estate planning documents, as well as advanced skills in administration of personal trusts.
**ESSENTIAL DUTIES AND RESPONSIBILITIES
These are the most significant job duties performed. The size, scope and complexity of assigned duties and responsibilities are dependent on the level and experience of the incumbent. To perform this job successfully, an individual must be able to perform each assigned essential duty satisfactorily. Other responsibilities or special projects not specifically mentioned may also_ be assigned.
Act as in-person contact to clients, clients’ families and representatives, beneficiaries, courts and centers of influence related to the book of business.
Communicate regularly with clients, clients’ families and representatives, beneficiaries, courts and centers of influence regarding the administration of estate settlement and personal trust accounts.
Communicate regularly with clients, clients’ families and representatives, beneficiaries, courts and centers of influence to retain recapturable assets distributed to estate and trust beneficiaries.
Coordinate with support personnel and Trust Tax, Trust Operations, Investment Management, Special Assets and Compliance teams to ensure proper completion of work flow.
Prepare and/or approve annual administrative account reviews and resolve exceptions.
Handle day-to-day incoming mail, calls, emails and faxes from all parties associated with accounts.
Prepare letters and other forms of correspondence directed to clients, clients’ families and representatives, vendors and centers of influence.
Oversee preparation and execution of account opening and closing documentation.
Review daily trial balance for all accounts.
Review and approve for payment vendor invoices.
Work with support staff to process changes or instruct Trust Operations to process changes on the trust accounting system to various accounts when necessary.
Review daily transactions (cash movement, bill pay, etc.).
Respond to audit, compliance and examination requests.
Complies with all applicable federal and state regulations.
“LIVE” the Bank’s Mission Statement and “PRACTICE” the Bank’s Corporate Strategy.
Other duties and projects as assigned.
Understands and complies with all Bank policies and procedures, and federal and state laws and regulations pertinent to this position; stays informed and shares updates on changes with management. Required to successfully complete all required Compliance training.
Continuously supports the Bank’s Mission Statement and Core Values.
- Managing Directors have direct supervisory responsibilities and carry out these responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, coaching for performance and resolving problems.
_The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**_Education and Work Experience
Juris Doctor (JD) and a minimum of five years of experience in the area of estate settlement; or equivalent combination of education and experience.
Experience in private practice as an attorney a plus.
**_Job –Specific Knowledge
To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job.**_
Customer Service -Highly professional demeanor with excellent telephone skills and etiquette. Utilizes various interpersonal styles and communication methods to positively assist and influence customers.
Finance & Accounting -Intermediate/ knowledge of accounting principles, bank accounting and general ledgers, operating procedures within related area, applicable laws, regulations and practices, financial markets, financial analysis, and reporting of financial data.
Marketing/Product Management -Knowledge of principles and methods for developing, promoting, and selling products or services. Knowledge of marketing strategy and tactics, product demonstration, sales techniques, and sales control systems. **
Project Management -Knowledge of project coordination, identification of business needs, work plan, budget control, time management, resource allocation, team management and status reports. Must demonstrate leadership, logic, and reasoning skills.Identify risks/issues affecting project work progress and recommend solutions.Those in a technology related position must also have strong technical knowledge.
Sales – proven selling and negotiating skills with effective sales ability and persuasiveness and marketing techniques. Demonstrates knowledge in the following skills: client interviewing, sales, cross selling, consultative sales, proposals preparation, and presentation.
_To perform the job successfully, an individual should demonstrate the following competencies.
Strong Fluency with user of Windows applications and Microsoft Office programs such as Word, Excel, PowerPoint, Access.
Accurately inputs information into and retrieves from the computer.
Thorough knowledge of software applications applicable to position/business unit.
Quickly learns and achieves proficiency in new software applications as needed.
Identifies and resolves problems.
Demonstrates attention to detail
Demonstrates strong math aptitude.
Identifies opportunities to increase accuracy and optimize resources and develops, recommends, and implements solutions.
Produces unambiguous, comprehensive and accurate interpretations.
Develops insightful, value-added and actionable analyses with detailed explanations regarding drivers of those results.
Writes clearly and informatively. Edits work for spelling and grammar.
Presents organized and thorough information and data appropriate for intended audience.
Excellent negotiation skills to deal effectively with individuals and groups within and outside the organization.
Demonstrates group presentation skills and excellent negotiation skills to deal effectively with individuals and groups within and outside the organization.
Time Management Skills__**
Demonstrates follow-up skills.
Provides timely and professional support to all internal/external customers and vendors.
Prioritizes regular workload, special tasks and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame.
Self-motivated. Team-oriented. Works with minimal supervision.
Consults with Team members and management as needed to complete assigned responsibilities.
Establishes and maintains effective, collaborative work relationships both internally and externally.
Leadership Skills (for Managers/Supervisors)**_
Effective organizational, leadership and presentation skills.
Strong business focus with demonstrated ability to act in partnership with management teams.
Proven leadership and collaboration skills with the ability to effectively supervise, coach and influence employees.
Performs with high level of initiative exhibiting persistence and willingness to stimulate new ideas within the organization.
Takes calculated risks, makes strategic, results-oriented decisions, and accepts responsibility for the results (positive or negative).
**PHYSICAL DEMANDS & WORK ENVIRONMENT
_The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and to talk or hear.
The employee is frequently required to stand, walk and sit.
Must be able to lift / carry 20 pounds.
Spends a significant portion of each of day on phone, including conference call meetings.
- Office / cubicle work space with moderate noise level.
_Hours of Work
Normal business hours with occasional to frequent extended hours as needed.
Extended hours may include nights and/or weekends.
Normal scheduled hours may cover early mornings, evenings and/or weekends.
Local travel between branches or other locations required weekly.
Job is frequently fast-paced and deadline sensitive.
Stress levels are usually high due to job scope & demands.
MB Financial is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.**
As a part of the MB Financial hiring process all applicants will be required to submit to and pass a pre-employment urine drug screening.**