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Pitt Ohio Shop Office Clerk in Rock Island, Illinois

Description/Job Summary

PURPOSE

To assist in all clerical functions of the Maintenance shop.

ESSENTIAL DUTIES

  • Perform administrative functions for Fleet Maintenance department including filing, data entry and answering phones

  • Compile and distribute various reports using Transman, Report Manager and Excel

  • Compile new hire files and conduct reference checks

  • Perform data entry of vendor work orders and invoices into transman for vehicle history

  • Assist in preparing various state and federal tax filings

  • Communicate with satellite terminals regarding fleet maintenance records

  • Assist in cross training support staff on various functions

  • React to change productively and handle other essential tasks as assigned

MINIMUM REQUIREMENTS

  • High School completion or equivalent

  • Valid Driver License

  • Outstanding problem solving and analytical skills

  • Proficient in Microsoft Office Suite, specifically Word, Excel, and Outlook

  • Experience in an office environment is preferred

  • Previous fleet maintenance experience is preferred

  • Previous Accounts Payable & Accounts Receivable is preferred

  • Excellent interpersonal, written, and verbal communication skills required to communicate effectively with outside terminals, vendors, and customers

  • Must possess strong typing and 10-key skills; Minimum of 35 wpm is required

  • Must be detail-oriented and have the ability to multi-task

  • Excellent attendance

WORKING CONDITIONS/PHYSICAL DEMANDS

  • Primarily sedentary work, which involves sitting most of the time

  • May be occasionally required to exert up to 10 pounds of force and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

  • Walking or standing are only required occasionally

  • The general office environment is favorable; Lighting and temperature are adequate, and there are minimal hazardous or unpleasant conditions caused by noise and dust

  • Visual Acuity including regular use of items including a computer screen or monitor

  • Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers

  • Talking and hearing required to communicate with and listen to others to share or receive information; May be occasionally exposed to noise including telephone, office machinery, and conversations of others

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